How to create folders in Google Drive

  1. Open your Google Drive app (or go to drive.google.com on a laptop) and be sure you are logged in to your GPS account.
  2. Click the New button   (laptop, top left) or the blue + sign  (iPad, bottom right) and select Folder.
  3. Title the folder and click Create.
  4. To create subfolders, double click to open the folder (you are now inside the folder) and repeat steps 2 and 3. Create as many subfolders as needed.

How to share folders in Google Drive

  1. Laptop
    • To share with individuals
      • Right click the folder name and choose Share. Type email addresses for specific people and an optional message. Click the arrow next to the pencil icon to allow editing, commenting, or view only. Click Send (see Figure 1 below), then Done.
      • Click Get shareable link, if needed, to share with these specific people.
      • Files or folders shared by email will appear in the recipient’s Shared with me folder on Google Drive.

        Figure 1 Sharing options (click to enlarge)

    • To share with a link to the folder
      • Right click the folder name and choose Share (selecting Get shareable link will generate a link with the current sharing properties; the default is private).
      • Click Advanced (bottom left), then Change to turn on link sharing. After choosing a sharing option, select view or edit. Click Save. Click Done.
      • Copy the link displayed and paste it where needed. Clicking the shared link will open the file or folder; however, it might not appear in the Shared with me folder.
    • Important: Once a folder is created and shared, anything added to the folder will have the same sharing properties.

      Figure 2 Link Sharing (click to enlarge)

  2. iPad
    • To share with individuals,
      • Open the Google Drive app. Find the folder you wish to share and tap the 3 dots icon. Choose Add people. Type email addresses and a message.
      • Click the arrow next to the pencil icon to allow editing or view only.
      • Click the send icon (
    • To share with a link to the folder, tap the 3 dots, then Add People. Under Who has access, tap the lock icon next to “Link sharing is off.” Now Link sharing will be on. This allows anyone at GPS with the link to share the document. Click the arrow next to the eye icon to choose view, edit, or turn off link sharing. Tap the 3 dots, then Get link to copy the link to the clipboard. Note: If you clicked get link first, be sure to also click on Add people to choose view or edit.
    • Important: Once a folder is created and shared, anything added to the folder will have the same sharing properties.

How to access a shared folder & add it to your Drive

  1. Open your Google Drive app (or go to drive.google.com on a laptop) and be sure you are logged in to your GPS account.
  2. In your email or wherever the link to the folder is posted, Click on the shared folder link.
  3. The folder will open in Google Drive and the folder will already be open.
  4. How to save the folder to your Drive
    1. Tap the back arrow (iPad) or go to your Shared with Me folder.
    2. Right click (laptop) or tap the 3 dots (iPad) and choose Add to My Drive  
    3. The folder will continue to be shared but is now searchable in your drive.

Click the link below to access and comment on student work in a shared Google Drive folder:

How to access & comment on student work in a shared Google Drive folder


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