Convert a PDF to Word with Acrobat Pro

A PDF is a final version of a document All students, teachers, and staff have access to Adobe Acrobat Pro through the self-service app.  Since PDFs are a final version of a document, be sure to observe copyright permissions. Scroll down for a 1-minute video. How to convert a PDF to a Word document Save […]

Read More

How to Make Outlook your Default Email

Dilemma: I want to share items from the internet via email, but my Apple mail opens instead of Outlook. Directions In order to email articles directly from your internet browser, you must first have the Outlook app set up on your Mac. Open the Apple Mail  application. On the Mail menu at the top of the screen, […]

Read More

Formatting excel reports for readability

MyGPS has a wealth of reports that can be exported to Excel. Below are several quick tips to increase the readability and relevance of the data. Are you a Google Docs user? Click here for Formatting Google Sheets Reports For Readability To see these tricks in action, watch the video at the bottom of this post. Select All button Resize […]

Read More

How to Add a Background Picture in Word 2016 for Mac

Source: https://support.office.com/en-us/article/Add-a-picture-as-a-background-watermark-in-Word-2016-for-Mac-877d5700-b156-4346-bdbc-dee32fdb3a40?ui=en-US&rs=en-US&ad=US To insert a background picture quickly, add it as a watermark. If you want more options for adjusting the background picture, insert it as a header instead. Add a background picture as a custom watermark This method is fast, but it doesn’t give you many options for formatting the image. Click Design > […]

Read More

Outlook: How to Turn “Clutter” On/Off

In Outlook 2016, “Clutter” can help you filter low-priority email, saving time for your most important messages. The email server keeps track of the email you read and the ones you don’t. Once you turn it on, Clutter is automatic. As new email comes in, it takes messages you’re most likely to ignore and puts […]

Read More

How to Create or Change your Signature in the New Outlook for Mac 2015

 Girls Preparatory School email signature guidelines: It is recommended to use the signature template provided below to create your email signature. Background images or patterns for emails should not be used. The standard font is Calibri, size 14. Signature template Firstname Lastname Title Girls Preparatory School | 423.634.5555 Directions for creating a signature in Outlook […]

Read More

Converting docs to PDF on the Mac or PC

Portable Document Format (PDF) is a file format used to present documents in a manner independent of application software, hardware and operating systems. A PDF can be opened and annotated in Adobe on a PC and in Preview on a Mac, but no changes can be made to the actual document without special software. Documents […]

Read More

Microsoft Student Advantage Program

Office 365 ProPlus: Microsoft Office for Students GPS is happy to announce the new Microsoft Student Advantage program.  Because of the school’s enterprise agreement with Microsoft, students are able to download and install Microsoft Office ProPlus desktop applications AT NO ADDITIONAL COST. Where can I download Office 365 ProPlus? Instructions for installing the software and […]

Read More

How to access a shared calendar

Once permission is granted you may open various school calendars on a PC or a Mac following the instructions below. How to access a shared calendar on a PC with Outlook 2013 Within Outlook, Click on Calendar. Next, click the Home tab. In the Manage Calendars area, click Open Calendar. Select Open Shared Calendar… from within the drop-down menu. Click Name… Under Address Book select Global […]

Read More

OneDrive for Mac: Never Lose a File Again and Have Access on All Your Devices

Download OneDrive for Mac and backup all your files! About OneDrive for Business for the Mac Everyone at GPS has an Office365 account with access to (1) Online email at mail.gps.edu (2) OneDrive cloud storage (unlimited space), (3) the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, OneNote) both online and downloadable to any computer and (4) Microsoft apps […]

Read More